How to make a party invitation with AI and track who's coming

What Tandlo helps you sort out

You can have the venue booked and still be staring at a blank invitation. Later, the "yes for two" messages can get buried in a chat about drop-off times.

Guests need to use the reply page for their answer to appear in Tandlo. A reply left only in WhatsApp stays in that chat.

What is Free, and when do I need Family?

See current pricing and availability before choosing a plan. Guests can reply without downloading Tandlo or creating a Tandlo account.

A finished invitation and its replies

This recorded example is for Ella's tenth birthday, with the party dated 31 October 2026. The family and guests are fictional. The woodland AI illustration is a Family example.

The frames on this page come from our edited demonstration film: actual app and browser screens with a fictional family, and the sequence shortened.

1. Add the party details

Make a party or playdate plan in Tandlo. Add the occasion, the child, date, start and finish times, and venue. Check the full address and include anything guests should bring or know, such as whether parents should stay.

When making the plan, open Add a note or invitation and turn on Make an invitation. Check the details and save the plan to continue to its design. Making the plan does not send an invitation to anyone.

Choose the design and wording

Choose a standard design on Free, or use Family for custom AI artwork.

Pick a look for your Family artwork

Choose Paper-cut, Watercolour, Crayon or Poster for your Family artwork. Your description supplies the scene.

If you know what you'd like in the picture, describe it. For example:

A paper-cut woodland illustration for Ella's tenth birthday invitation.

Let Surprise me suggest something silly

When you're stuck for ideas, tap Surprise me while choosing what should be in the picture. Tandlo's randomiser fills in an idea for you. Edit the words to suit your party, or tap again for another suggestion.

Some ideas you could start with:

• Dinosaurs dancing at a disco.
• An octopus juggling colourful balloons.
• Tortoises flying with jetpacks.
• Robots planting sunflowers.

Examples generated in Tandlo

AI invitation artwork generated in Tandlo from these example themes. AI artwork is a Tandlo Family feature. Add your party details and include the reply link when you share the invitation.

You might keep the disco dinosaurs, change them to dancing dragons or write an idea of your own. Choose what feels right for your child's party, then make the artwork when you're ready.

Trying another suggestion does not generate a picture or use one of your AI illustrations. Making custom artwork is the separate Family step, with three new AI illustrations per billing period per household. Standard designs and editable wording are available on Free.

Review the result and check the invitation wording against your party details. Keep the child's name, date, times and place clear, and add a reply deadline if you want one.

2. Check the guest page and share the link

When the design is ready, choose Use this design, then use Preview guest page to check what guests will see. Copy the invitation's reply link into a message to the people you are inviting, or use Send invitation.

Include the reply link when sharing a picture of the invitation. A picture on its own does not give guests a way to submit their response to Tandlo.

Send the link privately. Each invitation has one reply link, and anyone who receives it can open it. Keep it within the group you intend to invite.

3. Guests reply in their browser

Guests open your link and complete a short security check. They can then say whether they are coming and give the number of children. They submit the form and see a confirmation on the page.

The guest form has no notes or dietary field. Ask guests to contact you directly about allergies, dietary needs or anything else you need to arrange. They can reply to the invitation without installing the app or joining your Tandlo family.

4. Open Replies to see who's coming

Open the party in Tandlo and choose Replies. You can see the responses received and the child numbers guests have given. Check anything unclear directly with the guest before confirming arrangements with your venue.

The party is already a Tandlo plan, so you can see where it falls alongside the rest of your family week and return to its replies when you need the numbers.

What should a children's party invitation include?

• The occasion and who is invited.
• The date, start and finish times.
• The venue name and full address.
• A reply deadline and the reply link.
• Whether parents should stay or collect later.
• Anything to bring, and how to contact you about dietary needs or other questions.

Keep the reply deadline distinct from the party date. Check that the message you send and the invitation show the same details.

Example messages to make your own

For a birthday with a silly dinosaur theme:

Ella is 10! Bring your best dinosaur dance moves. Parents are welcome to stay. Please reply using the link by [reply deadline].

For a playdate:

Come and play with Leo. Bring shoes for running around outside. Please use the reply link and let us know how many children are coming.

These are sample messages to edit alongside your event details. Add your actual date, start and finish times, full venue address and reply deadline before sharing. Make sure the instructions about parents staying or what to bring fit your plans.

Questions about AI invitations and replies

Received an invitation instead?

Use the separate guide to add a party invitation to your calendar. It covers sharing a received picture into Tandlo, checking the details and saving a plan.

Saving a received invitation as a plan does not send an RSVP. Reply to the organiser using the link or contact details they provided.