Forward school emails from Gmail
Set up a filter for school senders, with screenshots of Gmail settings and Tandlo's review screen.
School email
How do I get school emails into my calendar without giving an app my inbox?
Forward a school email to your private Tandlo address. Check the dates and tasks it finds, then save the ones you need. For regular updates, use a rule for selected senders. Tandlo does not need access to your whole inbox.
Forward school emails: choose your provider
Start with the mailbox where your school emails arrive. Each guide explains your provider's forwarding options, how to find your Tandlo address, and how to review the suggestions before saving.
Forward from Outlook or Hotmail
Create a rule for selected senders, with Microsoft settings examples and the next steps in Tandlo.
Forward from Apple iCloud Mail
Use a rule in iCloud Mail. If you read another provider's mail in Apple Mail, use that provider's guide.
Forward from Yahoo Mail
Start with one message and check Yahoo's forwarding limits before setting up anything automatic.
Find your Tandlo address
In the iPhone app, open Settings, then School emails. Copy your private Tandlo email address. Use the full address shown in your own app.
Forward a school email
Send one message from your usual email app. For future updates, use a selected-sender rule if your provider supports it. Keep whole-inbox forwarding off. Step by step for Gmail.
Review before saving
Confirm the sender when Tandlo asks. Check the suggested child, date, time, place and tasks against the original message. Save the items you need to your plans in Tandlo. Adding a plan does not send a reply, make a payment or give school consent.
Start with one email. Add a rule when you are ready.
Forward one message
Open the email, choose Forward and paste your private Tandlo address. This is a useful first check before setting up anything automatic.
Forward selected senders
Use your provider's rule settings to forward new mail from the school or club senders you choose. Leave whole-inbox forwarding off. Remove the rule whenever you want to stop.
Forwarded content is processed by the services described in our privacy notice. Forwarding does not grant mailbox access. Direct Gmail connection is not a public launch feature.
What happens to mail from a sender I have not confirmed?
It waits, unopened. Tandlo records who sent it, the subject and when it arrived, and shows you those three things. The message itself is not interpreted and is not readable through the app until you confirm the sender. If you do not, it is deleted after seven days.
Is it only for school email?
No. School is where most families start, because that is where the dates and the last-minute changes come from, and it is why the address exists. The same address takes anything else you forward: a club, a swimming timetable, a party invitation that arrived by email. Tandlo reads any of them for dates and actions. Each sender still has to be one you have confirmed.
What if someone pretends to be my school?
Tandlo checks the authentication your mail provider records against each message. A message that fails those checks is held with that reason given and cannot be accepted at all, whatever you do. Forwarding often strips the original result, so an unknown result is allowed once you have confirmed the sender, and Tandlo tells you which it saw.
Could someone guess my address and send things to it?
The address is 24 random lower-case characters, so guessing it is not realistic. Mail to an unknown or retired address gets exactly the same reply as mail to a real one, so nobody can probe for valid addresses either. You can change your address at any time, and the old one stops working.
How long do you keep the messages?
Thirty days for a message you accepted, seven for one still waiting on you, then they are deleted. Attached PDFs follow the message they came with. Your forwarded mailbox is private to your account, not shared with the rest of your household, and the sender list is yours alone. The privacy notice has the full detail, including where the receiving service runs.
My work account blocks forwarding. What then?
Your organisation may block automatic or manual forwarding outside its account. Follow its rules. If the school can send to a personal address you control, use that address instead. Ask your account administrator if you are unsure.
Does reading a forwarded email cost anything?
Receiving and keeping approved forwarded mail is free on every plan. AI uses apply when you ask Tandlo to read an email and suggest dates or tasks. Free has a one-time starter allowance of 20 AI uses per family. Family includes 250 AI uses per family each billing month. Eligible early-access families receive six months of Family free. See the Free and Family plans and usage allowances.
See it working before you decide
Forward one school email and review what Tandlo finds. Start with a clear date and compare the suggestion with the original message.